After receiving the Funding Commitment Decision Letter (FCDL), applicants should focus on clear steps to ensure they remain compliant and progress smoothly toward project implementation. Here’s a breakdown of what to do next:
- Review the FCDL Carefully: Go through the details provided in the FCDL. Check the funding commitments, service providers, and services approved to ensure everything aligns with your application and project needs.
- Establish a Record-Keeping System: Compliance with E-rate requirements hinges on thorough documentation. Set up a record-keeping system for all documents related to the funding year, as they might be needed for audits or reviews. Ensure that you keep records for at least ten years.
- Submit the Form 486: This is a crucial next step. The Form 486 notifies the Universal Service Administrative Company (USAC) that services have started or will begin shortly. Timely submission is vital to avoid delays in funding disbursement.
- Coordinate with Service Providers: Work closely with your selected service providers to confirm that the approved services or equipment are scheduled for delivery as agreed. Open communication with your providers helps avoid misunderstandings about timelines or specifications.
- Monitor Service Delivery and Invoicing: Compliance requires tracking when and how services are provided. Regularly confirm with your service providers that invoicing aligns with the FCDL commitments. This will also help ensure that any necessary updates are made proactively.
- Plan for Potential Audits: USAC periodically conducts audits to verify program compliance. By maintaining meticulous records and monitoring your project’s alignment with program requirements, you’ll be prepared if your project is selected.
Moving forward with a well-organized and compliant approach will help you make the most of the funding commitment, ensuring that your project benefits from seamless execution while meeting all E-rate program standards.
