As an E-rate consultant at Funds For Learning, managing multiple Funding Requests (FRNs) can be a complex task. However, with a structured approach, you can streamline the process and ensure that each request is handled efficiently throughout its life cycle. I will explain strategies for managing Category 1 and Category 2 FRNs, providing practical tips to keep each request organized and separate.
Understanding Category 1 and Category 2
Category 1 services include telecommunications and internet access, which are essential for connecting schools and libraries to the internet. On the other hand, Category 2 services cover internal connections, managed internal broadband services, and basic maintenance of internal connections.
Organizing Your FRNs
- Create a Master Spreadsheet: Start by creating a master spreadsheet that lists all your FRNs. Include columns for the FRN number, nickname, service provider, funding year, the amount requested and funded. This will help you keep track of each request and its progress throughout the filing window, into PIA review phase, and into the post commitment (after FRN is funded by USAC) process.
- Use Nicknames for Clarity: Assigning nicknames to each FRN can make it easier to identify and manage them when information is needed to be researched or status updated. For example, label your Category 1 FRNs as “WAN” or “Internet Access.” Additionally, possibly list the name of the service provider within the nickname can quickly identify what the service represents. Similarly, label your Category 2 FRNs as “WAPs” or “Switches” or “Cabling.” The nickname will be of great use during the post commitment period to help quickly and easily see which FRN is needing to be updated for reimbursement.
- Set Deadlines and Reminders: Use calendar tools to list deadlines and reminders for each FRN. This ensures that you stay on top of important dates, such as submission and delivery deadlines, reviews, funding commitments, and reimbursement.
- Maintain Good Records: Keep good records for each FRN as it progresses throughout the changes. Store all related documents, correspondence, and notes for each FRN. This will help you quickly locate information when needed and maintain a clear record of each request.
- Regularly Review and Update: Schedule regular reviews of your FRNs to ensure that all information is up to date. Update your master spreadsheet and folders with any new developments or changes.
Conclusion
Managing multiple FRNs requires careful planning and organization. By categorizing your requests, using nicknames, and maintaining detailed records, you can stay on top of the process and ensure that each FRN is handled efficiently.
