Applicants and service providers participating in the E-rate program are urged to prepare for two significant invoicing deadlines for FY2024 services. These deadlines impact both recurring and non-recurring services, and early action is recommended to ensure compliance and timely reimbursement.
Upcoming Deadlines for FY2024 Invoices
- Non-Recurring Services: The deadline to certify invoices or request an extension for FY2024 non-recurring services is January 28, 2026. Applicants and service providers must ensure all necessary documentation is submitted by this date.
- Recurring Services with Extension: For those who have requested and received a one-time 120-day extension for recurring services, the revised deadline is February 25, 2026. This extension follows the original deadline of October 28, 2025. Note that USAC will not grant a second extension, making this final.
Preparing for the Invoicing Process
Applicants and service providers who have not yet completed their FY2024 invoicing should begin gathering invoices and supporting documentation now. This preparation will help ensure accurate invoicing to USAC and avoid last-minute complications.
Before invoicing can start, applicants must have filed Form 486 to notify USAC that the eligible services have started. For service providers, filing Form 473 (Service Provider Annual Certification, or SPAC) in EPC is mandatory. The SPAC form is required annually in per the FCC’s rules.
Invoice Filing Requirements
- Service Providers Filing Form 474 (SPI Form): Service providers must bill applicants for the non-discount share of eligible services and equipment. There is a presumption that applicants will pay the bill within 90 days of receiving the invoice.
- Applicants Filing Form 472 (BEAR Form): Applicants must file and certify Form 498 if they have not already done so, and ensure USAC has reviewed and approved the form. Required documentation to verify bank account information (such as a canceled check or bank statement) must be submitted. Additionally, applicants must have paid the service provider in full for the cost of eligible services and equipment before filing.
Take Action Now
Both applicants and service providers are encouraged to review their invoicing status and complete all necessary filings ahead of the deadlines.
